Does any organization ever have any rules in place for differentiating between two people who share the same first, middle and last name as well as date of birth? Or do they just hope for the best and assume cases like this will never happen? Perhaps if they do occur we should encourage the affected individuals to add additional middle names and always quote them in their entirety e.g. King Charles is Charles Phillip Arthur George and is not likely to ever be confused with anyone else on the planet.
When I worked for Centrelink Australia we had a case where someone applied for either an Invalid or Age Pension and the first thing we did is check if there is an old previous record for the person and reuse that rather than create a new record so we don't have duplicates floating around confusing people, anyway we noticed that there was an old cancelled record in another state and promptly reused that record but this confused the new person as they got a letter to say their details had been transferred but then they contacted us to say that they never had any previous dealings with us whatsoever and then when we started looking into it further things like their income tax file numbers were different and it slowly became clear that these were two different people and we had to reverse what we did and I'm not sure how it was eventually all sorted out, or how it was setup so that this didn't occur again other than perhaps having a message on each persons record that flashes up when you access it to say that there are two identical people with the same details and to exercise extreme care when accessing their records.
Had the old cancelled record been active and current we would have contacted the applicant to ask what was going on with their fresh application as you can't have two income support payments at the same time but being cancelled and in the past then that didn't really raise any red flags at the time.
Even simple stuff like getting employers to fill out forms in respect of people was a hassle especially if you had say George Bush Snr and George Bush Jnr and you'd quote the Snr or Jnr and the date of birth as well on the questionnaire but the employer would only be familiar with the name they had as the employee and would just ignore the Snr/Jnr and DOB and happily quote the details which being for the other person would screw us up when we got the form back with the obviously wrong details on them.