Re: Laminate everything
We tried the "laminate a sheet with the common options" but it was deemed "untidy" and the conference booking staff kept making us take it down.
See, the problem was that the main theatre had both a left and a right projector, the idea being that it could be used as a video conference room where you could put the screen showing all the other participants on one side, and the screen showing your presentation on the other side. It also came with a pair of PCs in it - a Linux one and a Windows one. We were a technical type institute, so a lot of people had fairly esoteric custom software and needed Linux to run it. We also had a socket in the lecturn to plug a laptop into, if you had some particular reason to bring your own.
Now we have the case where you can have:
Windows Screen1 left, Screen2 right.
Linux Screen1 left, Screen2 right.
Laptop left
Laptop right.
Windows left, Laptop right
Linux left, Laptop right
Linux left, Windows right
And then there was the "overflow" and "screen cast" features that let you use the other theatres as overflow seating, so you could _also_ decide to PiP any combination of the above and send it to the IP streaming device that would encode it and send it to one of the other rooms, or to either of the screens or - if you were feeling really fancy - have the AV techs up in the control room mix it with another stream from one of the half dozen cameras that captured different angles of the theatre:
Tight shot on lecturn for presenter,
wide shot of stage,
wide shot of audience,
regular stage focus left screen only
regular stage focus right screen only,
ultra wide from back of hall capturing audience and stage
These could also be sent to either projector and streamed to another room, and streamed to the internet.
The overall matrix of what inputs could be sent to what outputs numbered comfortably in the hundreds. The spectacular complexity of the thing necessitated a whole full-height rack in the projection room full of HDMI switches, mixers, amplifiers, video-to-ip encoders and decoders... It was absolutely impossible for anyone to use that room without an AV technician running it from the big mixing desk at the back.
Of course the booking team would very happily rent it to people without a technician on the grounds that "They don't need to use all that". Which of course they didn't, but given that it was there it just confused the absolute shit out of everyone.
We would have been much better served with a big button on the lecturn that just put whatever was showing on the machine there up on one of the projectors and turned everything else off. Since, you know, that's what everyone actually did with the room anyway.